Privacy Policy

Southern Colorado Community Foundation (“we,” “our,” or “the Foundation”) is a 501(c)(3) nonprofit organization. We collect and manage personal information to review grant applications, communicate with applicants, and operate our charitable programs. This Privacy Policy explains what information we collect, how we use it, and the choices you have.

By using our website or submitting a grant application, you agree to the practices described here.

Information We Collect

We collect information that applicants and visitors voluntarily provide through our website, grant forms, and uploaded documents. This may include:

• Name
• Email address
• Phone number
• Mailing address
• Organization information
• Employer Identification Number (EIN)
• Project descriptions and budgets
• Supporting documents
• Any other details necessary to review a grant application

We also collect basic demographic and usage data through Google Analytics to understand general trends and improve our website. This includes device type, approximate location, and general audience characteristics. We do not collect bank account information or Social Security numbers.

How We Use Your Information

We use the information we collect to:

• Review and process grant applications
• Verify applicant and organization eligibility
• Communicate with applicants about submissions and award decisions
• Manage grant reporting and follow-up
• Maintain records for auditing and compliance
• Improve website performance and user experience

We do not send marketing or promotional emails unrelated to the grant process.

How We Share Information

We do not sell personal information.

We may share applicant information only when necessary with:

• Staff and board members involved in reviewing applications
• Partner organizations or funders participating in collaborative grant review
• Auditors, accountants, or legal advisors
• Government agencies when required by law

Certain organizational information may also appear in our annual IRS Form 990, which is public.

We do not share personal data with unrelated third parties unless required by law.

Data Storage and Security

We store grant application data:

• On secure web servers
• On-site within our organization

We use reasonable technical and administrative safeguards to protect information from unauthorized access or disclosure. Records may be kept as long as needed for legal, financial, or operational purposes.

Website Analytics and Cookies

We use Google Analytics to understand how visitors engage with our website. Google Analytics collects non-identifying information such as:

• Device type
• Browser and operating system
• Pages visited
• Time on site
• Broad demographic indicators

Cookies may be used to support analytics. You can adjust your browser settings to refuse cookies if desired.

Your Rights

Depending on your location and applicable laws, you may have the right to:

• Request access to the information we have about you
• Ask for corrections or updates
• Request deletion of certain data
• Ask how your information is used and shared

To make a request, contact us using the information below.

Children’s Privacy

Our website and grant programs are not intended for children under 13. We do not knowingly collect personal data from children. If we learn that information from a child under 13 has been collected, we will delete it promptly.

Changes to This Policy

We may update this Privacy Policy periodically. A new “Last Updated” date will appear whenever changes are made.

Contact Us

If you have questions about this Privacy Policy or wish to make a data request, please contact:

121 West City Center Drive #240
Pueblo, CO 81003
719-546-6677
jeffosterman@sccfcolorado.org

Effective: 11/18/2025